Term & Conditions

The below information should be considered in conjunction with any event specific information you may have read upon on entry and/or included within your confirmation email. Please ensure you read any event communications you have received.

Personal health and fitness

By entering an event you shall be deemed to acknowledge and understand that participation in the relevant event is potentially hazardous, and you should not enter and participate unless you are medically able, properly trained and have appropriate equipment. Please be aware that a number of events are of a “cross country” or “off road” nature and so there are additional risks that are not common to usual triathlon, duathlon, aquathlon and runs.

You should consult your doctor prior to undertaking training for an event. It is your responsibility to make sure you are medically fit and capable of participating in the booked event. The event organiser reserves the right, in its absolute discretion, to stop any participant from taking part if the individual is deemed unfit to participate, including mid-event removal where necessary.

Existing medical conditions

It is your responsibility to advise the event officials prior to the start of the event of any pre-existing medical condition, disability, relevant medications being taken and allergies that may be relevant in the administration of any medical assistance required or in your ability to take part in the event.

In particular you are advised that you should not participate in an event if suffering any cold or flu-like systems or if you have any other existing illness or injury which might reasonably be expected to affect your performance and your ability to complete the event.

Participants and Spectators

Event organisers will use reasonable endeavours to ensure the safety of participants and spectators. Course markers are in place to guide participants and to separate participants from spectators. An ambulance and crew will also usually be in place for both participants and spectators.

Parents of spectating children and adults charged with the supervision of spectating children must ensure their children are supervised at all times. If spectators choose to bring their pets, the pets must be kept under control at all times. Spectators and participants should adhere to the course markers and obey instructions of the marshals.

Medical treatment while participating in an event

By entering an event, you are confirming that should you require any medical treatment during your attendance at the event, whether before, during or after the actual event, such treatment may be administered by the events’ official personnel.

Entry

If you are provided with a race number this must not under any circumstances be given to anyone else without informing the relevant event director. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.

Event Ejection

Event officials have the right, in their absolute discretion, to refuse to allow you to participate in the event either at the start or to continue participation at any point along the route of the event, should you be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other participants. Failure to comply with any instruction from event officials and marshals will result in ejection from the event and may also result in you being reported to the police.

Cancellation of the event

The event organiser reserves the right, in its absolute discretion, to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances out of its reasonable control. In such cases it will endeavour to inform participants as quickly as is possible. Where the event has to be cancelled, delayed or postponed due to circumstances outside of its reasonable control (including for the avoidance of doubt due to adverse weather, water or ground conditions or as a result of instructions from the emergency services and/or government or withdrawal of permission from the landowner) neither we nor the event organiser shall be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. Where the event has to be cancelled, delayed or postponed due to circumstances that were within the event organisers reasonable control, its and our entire liability in respect of any inconvenience, expenses, costs, losses or damages suffered by you as a result will be limited to the entry price you have paid to take part in the event.

Cancellation of Bookings, Transfers and Refunds

If you wish to cancel your booking and provide us with not less than 3 months prior notice then you will be entitled to a refund of 50% of the price of your booking excluding any transaction costs. Alternatively your place on the event can be transferred at any time up to 3 days before the date of the event to another person or to another event in the same calendar year. This process should be completed online as per instructions in any confirmation email.

Use of Image

By taking part in the event you grant full and irrevocable permission to us and the relevant event organiser and any duly authorised third parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event that may include your image.

Use of images of under 18 participants will be governed by the following guidelines. Please note that web sites can be viewed throughout the world, not just in the UK, where UK law applies. Parents should be aware of the following conditions for using these images:

• Details or full names (which means first name and surname) of any child in an image, on video, on our website, or in printed publications, will not be included without good reason. For example the full names of prize winners may be included with the requisite parental consent.

• Images of individual young people will not use the name of that child in the accompanying text or photo caption without requisite parental consent.

• If a young person is named in the text, a photo of that child will not accompany the article save with parental consent.

• Group images may be used with general labelling not identifying individual participants.

• Images of children will only be used if suitably dressed, to reduce the risk of such images being used inappropriately.

Collection and use of information

Your personal information will only be used by us, event organisers and any appointed third parties for purposes in connection with the event and any subsequent events that we may organise or administer. By entering the event you grant full and irrevocable permission for us to pass any medical details you have given us to the medical teams operating on the day of the event. For further information please refer to our Privacy Policy which can be viewed on our website.

Change of postal address, email address or telephone number(s)

If your postal address, email address or telephone number details change, then you must inform us as soon as possible by contacting us via the website or Facebook. If this is not done, we cannot guarantee that you will receive all event communications.

Disclaimer

Participants accept that event participation is only for persons with a high degree of physical fitness and who have undertaken an appropriate training regime. It is your responsibility to seek appropriate medical advice prior to participation. Participation in the event is entirely at your own risk and by entering the event participants acknowledge that those involved in the organisation and staging of the event shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that it is caused by their negligence.

Young Participants

The consent of a parent or legal guardian shall be required in respect of any participant under the age of 18 in the following terms.

Consent Statement

My child is in good health and I consider them capable of taking part in the …………………………… Event.

I consent that in the event of an emergency any necessary treatment can be administered to my child, which may include the use of anaesthetics.

I understand that while the event organisers, their employees, event officials, authorised agents, sub-contractors and volunteers will take reasonable precautions to ensure accidents do not happen, they cannot necessarily be held responsible for any loss, damage or injury suffered by my child.

May we use your child’s image for promotional purposes, including printed publications, website and videos?

Please tick – Yes No

If you do not wish your child to be photographed please let them know so they are not disappointed when group photos are taken.

I have read, understood and agree the above. This form must be submitted in conjunction with the booking form to complete the entry process.

Signature ______________________________________________

Date ________________________

Your Name (in block capitals)

___________________________________________________________

Child’s Name

___________________________________________________________

Age Group

___________________

Relationship to Child

______________________________________